AVIATION SOCIETY ELECTIONS

FOR THE 2020/2021 ACADEMIC YEAR 

Who Can Participate: All current UW Aviation Students including those in final year that have not yet commenced (or those that commenced at the 2020 Spring commencement) but excluding incoming first-year students that have not begun lectures yet can participate in this election. Of those able to participate, only students that are going to be enrolled in full-time studies at UW during the 2020/2021 academic year may run for a position.

Timeline

Elections for Executive Positions 

Nomination Period: August 28, 2020 to September 2, 2020 at Noon

Campaigning and Voting Period: September 3, 2020 to September 7, 2020 at Noon

Results Announced: The week of September 7, 2020

Elections/Appointments for First Year Representative and Coordinator Support Positions

Mid-Late September (Dates TBD by newly elected executive council)

Executive Positions

President (10-15 Hours of Commitment Per Week)

The President ensures that:

 

  • The club operates according to the guidelines of its constitution, and some agreed upon guidelines for running a meeting, such as Robert’s Rules of Order;

  • The club works towards its objectives as agreed upon by the membership;

  • The executive team is fulfilling the roles, as detailed;

  • Each executive is assigned tasks and meets deadlines to complete the tasks, as required;

  • Operational procedures and policies are instituted, as needed, to help achieve the society’s goals;

  • The representation committee is functioning, the associated representative positions are filled, and concerns brought forward by the committee are addressed;

  • The council offered by those in advisory roles is understood and acted upon, as required.

  • New temporary support positions are created and filled to maintain and run club activities and initiatives, as necessary:

    • The President may create or remove these roles (including, but not limited to: Website Designer, Social Media Coordinator, Merchandise Coordinator, etc.) and appoint a group member to fulfill the role, as necessary; and

  • The next President is trained.

 

VP Finance and Admin (5-10 Hours of Commitment Per Week)

The Vice-President, Finance and Administration (VP Finance & Admin) ensures that:

 

  • The club’s Feds bank account and all financial transactions for the club are monitored and verified;

  • All club revenues are collected, deposited into the club’s Feds bank account, and reconciled correctly and within a timely manner;

  • A suitable annual budget is created and presented to the executives and revised throughout year, as necessary;

  • Club cheque requests are submitted correctly and in a timely manner;

  • Meeting minutes are recorded by the VP Finance & Admin, or delegate, and made available to all voting members;

  • Records of what the group has done are maintained, distributed, and are accessible to all the members;

  • All club correspondence is monitored and brought to the attention of the appropriate person(s);

  • The duties of the President are undertaken in his/her absence; and

  • The next VP Finance & Admin is trained.

 

VP Marketing (5-10 Hours of Commitment Per Week)

The Vice-President, Marketing (VP Marketing) ensures that:

 

  • A website is created, maintained, updated regularly with pertinent news and content, as necessary;

  • Social media channels are created, maintained and updated regularly with pertinent news and content, as necessary;

  • All other marketing initiatives are organized and undertaken, as required; 

  • The next VP Marketing is trained.

 

VP Outreach (5-10 Hours of Commitment Per Week)

The Vice-President, Outreach (VP Outreach) ensures that:

 

  • Outreach initiatives to other aviation organizations are completed in coordination with the President;

  • Sponsorship initiatives are completed in coordination with the VP Finance & Admin and the President;

  • Outreach to alumni involved in the aviation industry; and

  • The next VP Outreach is trained.

 

VP Events (5-10 Hours of Commitment Per Week)

The Vice-President, Events (VP Events) ensures that:

 

  • The Aviation Society’s Networking and Social events are effectively run throughout the year;

  • Ideas and proposals for new events are considered;

  • Budgeting for events is coordinated with the VP Finance & Admin and the President; and

  • The next VP Events is trained.

 

Second Year Representatives (3-5 Hours of Commitment Per Week)

 

Only students from second year may run and vote for this position.

The Second Year Representative ensures that:

  • The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;

  • They provide assistance to the executive members with society initiatives, as necessary; 

  • As part of the Representation Committee, they report to the President; and

  • The next representative for their respective year are trained. 

Third Year Representatives (3-5 Hours of Commitment Per Week)

Only students from second year may run and vote for this position.

The Third Year Representative ensures that:

  • The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;

  • They provide assistance to the executive members with society initiatives, as necessary; 

  • As part of the Representation Committee, they report to the President; and

  • The next representative for their respective year are trained. 

Forth Year Representatives (3-5 Hours of Commitment Per Week)

Only students from second year may run and vote for this position.

The Forth Year Representative ensures that:

  • The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;

  • They provide assistance to the executive members with society initiatives, as necessary; 

  • As part of the Representation Committee, they report to the President; and

  • The next representative for their respective year are trained. 

Geography Representatives (3-5 Hours of Commitment Per Week)

Only students in Geography and Aviation may run and vote for this position.

The Geography Representative ensures that:

  • The views, opinions, and concerns of the students in the Geography and Aviation program are represented and brought forward to the Aviation Society;

  • They represent the Society at the Environment Students' Society meeting, as required;

  • They provide assistance to the executive members with society initiatives, as necessary; 

  • As part of the Representation Committee, they report to the President; and

  • The next Geography Representative is trained. 

Science Representatives (3-5 Hours of Commitment Per Week)

Only students in Science and Aviation may run and vote for this position.

The Science Representative ensures that:

  • The views, opinions, and concerns of the students in the Science and Aviation program are represented and brought forward to the Aviation Society;

  • They represent the Society at the Science Society meeting, as required;

  • They provide assistance to the executive members with society initiatives, as necessary; 

  • As part of the Representation Committee, they report to the President; and

  • The next Science Representative is trained. 

Questions and Concerns:

The elections will be run by the current executive(s) (2019/2020 academic year) that are graduating (i.e. unable to run in the election). If you have any concerns, or you wish to modify, or withdraw your nomination, please email info@uwaviation.com.

 

Nominations:

Please submit your nomination below:

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