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Who Can Participate: All current UW Aviation Students including those in final year that have not yet commenced (or those that commenced at the 2020 Spring commencement) but excluding incoming first-year students that have not begun lectures yet can participate in this election. Of those able to participate, only students that are going to be enrolled in full-time studies at UW during the 2020/2021 academic year may run for a position.

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Timeline: 

Elections for Executive Positions 

Nomination Period: August 28, 2020 to September 2, 2020 at Noon

Campaigning and Voting Period: September 3, 2020 to September 7, 2020 at Noon

Results Announced: The week of September 7, 2020

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Elections/Appointments for First Year Representative and Coordinator Support Positions

Mid-Late September (Dates TBD by newly elected executive council)

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Executive Positions

President (10-15 Hours of Commitment Per Week)

The President ensures that:

 

• The club operates according to the guidelines of its constitution, and some agreed upon guidelines for running a meeting, such as Robert’s Rules of Order;

• The club works towards its objectives as agreed upon by the membership;

• The executive team is fulfilling the roles, as detailed;

• Each executive is assigned tasks and meets deadlines to complete the tasks, as required;

• Operational procedures and policies are instituted, as needed, to help achieve the society’s goals;

• The representation committee is functioning, the associated representative positions are filled, and concerns brought forward by the committee are addressed;

• The council offered by those in advisory roles is understood and acted upon, as required.

• New temporary support positions are created and filled to maintain and run club activities and initiatives, as necessary:

  • The President may create or remove these roles (including, but not limited to: Website Designer, Social Media Coordinator, Merchandise Coordinator, etc.) and appoint a group member to fulfill the role, as necessary; and

• The next President is trained.

 

VP Finance and Admin (5-10 Hours of Commitment Per Week)

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The Vice-President, Finance and Administration (VP Finance & Admin) ensures that:

 

• The club’s Feds bank account and all financial transactions for the club are monitored and verified;

• All club revenues are collected, deposited into the club’s Feds bank account, and reconciled correctly and within a timely manner;

• A suitable annual budget is created and presented to the executives and revised throughout year, as necessary;

• Club cheque requests are submitted correctly and in a timely manner;

• Meeting minutes are recorded by the VP Finance & Admin, or delegate, and made available to all voting members;

• Records of what the group has done are maintained, distributed, and are accessible to all the members;

• All club correspondence is monitored and brought to the attention of the appropriate person(s);

• The duties of the President are undertaken in his/her absence; and

• The next VP Finance & Admin is trained.

 

VP Marketing (5-10 Hours of Commitment Per Week)

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The Vice-President, Marketing (VP Marketing) ensures that:

 

• A website is created, maintained, updated regularly with pertinent news and content, as necessary;

• Social media channels are created, maintained and updated regularly with pertinent news and content, as necessary;

• All other marketing initiatives are organized and undertaken, as required; 

• The next VP Marketing is trained.

 

VP Outreach (5-10 Hours of Commitment Per Week)

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The Vice-President, Outreach (VP Outreach) ensures that:

 

• Outreach initiatives to other aviation organizations are completed in coordination with the President;

• Sponsorship initiatives are completed in coordination with the VP Finance & Admin and the President;

• Outreach to alumni involved in the aviation industry; and

• The next VP Outreach is trained.

 

VP Events (5-10 Hours of Commitment Per Week)

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The Vice-President, Events (VP Events) ensures that:

 

• The Aviation Society’s Networking and Social events are effectively run throughout the year;

• Ideas and proposals for new events are considered;

• Budgeting for events is coordinated with the VP Finance & Admin and the President; and

• The next VP Events is trained.​

 

Second Year Representatives (3-5 Hours of Commitment Per Week)

 

Only students from second year may run and vote for this position.

The Second Year Representative ensures that:

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• The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;

• They provide assistance to the executive members with society initiatives, as necessary; 

• As part of the Representation Committee, they report to the President; and

• The next representative for their respective year are trained. 

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Third Year Representatives (3-5 Hours of Commitment Per Week)

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Only students from second year may run and vote for this position.

The Third Year Representative ensures that:

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• The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;

• They provide assistance to the executive members with society initiatives, as necessary; 

• As part of the Representation Committee, they report to the President; and

• The next representative for their respective year are trained. 

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Forth Year Representatives (3-5 Hours of Commitment Per Week)

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Only students from second year may run and vote for this position.

The Forth Year Representative ensures that:

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• The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;

• They provide assistance to the executive members with society initiatives, as necessary; 

• As part of the Representation Committee, they report to the President; and

• The next representative for their respective year are trained. 

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Geography Representatives (3-5 Hours of Commitment Per Week)

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Only students in Geography and Aviation may run and vote for this position.

The Geography Representative ensures that:

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• The views, opinions, and concerns of the students in the Geography and Aviation program are represented and brought forward to the Aviation Society;

• They represent the Society at the Environment Students' Society meeting, as required;

• They provide assistance to the executive members with society initiatives, as necessary; 

• As part of the Representation Committee, they report to the President; and

• The next Geography Representative is trained. 

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Science Representatives (3-5 Hours of Commitment Per Week)

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Only students in Science and Aviation may run and vote for this position.

The Science Representative ensures that:

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• The views, opinions, and concerns of the students in the Science and Aviation program are represented and brought forward to the Aviation Society;

• They represent the Society at the Science Society meeting, as required;

• They provide assistance to the executive members with society initiatives, as necessary; 

• As part of the Representation Committee, they report to the President; and

• The next Science Representative is trained. 

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Questions and Concerns:

The elections will be run by the current executive(s) (2019/2020 academic year) that are graduating (i.e. unable to run in the election). If you have any concerns, or you wish to modify, or withdraw your nomination, please email info@uwaviation.com.

 

Nominations:

Please submit your nomination below:

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