AVIATION SOCIETY ELECTIONS
FOR THE 2020/2021 ACADEMIC YEAR
Who Can Participate: All current UW Aviation Students including those in final year that have not yet commenced (or those that commenced at the 2020 Spring commencement) but excluding incoming first-year students that have not begun lectures yet can participate in this election. Of those able to participate, only students that are going to be enrolled in full-time studies at UW during the 2020/2021 academic year may run for a position.
Timeline:
Elections for Executive Positions
Nomination Period: August 28, 2020 to September 2, 2020 at Noon
Campaigning and Voting Period: September 3, 2020 to September 7, 2020 at Noon
Results Announced: The week of September 7, 2020
Elections/Appointments for First Year Representative and Coordinator Support Positions
Mid-Late September (Dates TBD by newly elected executive council)
Executive Positions
President (10-15 Hours of Commitment Per Week)
The President ensures that:
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The club operates according to the guidelines of its constitution, and some agreed upon guidelines for running a meeting, such as Robert’s Rules of Order;
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The club works towards its objectives as agreed upon by the membership;
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The executive team is fulfilling the roles, as detailed;
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Each executive is assigned tasks and meets deadlines to complete the tasks, as required;
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Operational procedures and policies are instituted, as needed, to help achieve the society’s goals;
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The representation committee is functioning, the associated representative positions are filled, and concerns brought forward by the committee are addressed;
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The council offered by those in advisory roles is understood and acted upon, as required.
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New temporary support positions are created and filled to maintain and run club activities and initiatives, as necessary:
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The President may create or remove these roles (including, but not limited to: Website Designer, Social Media Coordinator, Merchandise Coordinator, etc.) and appoint a group member to fulfill the role, as necessary; and
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The next President is trained.
VP Finance and Admin (5-10 Hours of Commitment Per Week)
The Vice-President, Finance and Administration (VP Finance & Admin) ensures that:
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The club’s Feds bank account and all financial transactions for the club are monitored and verified;
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All club revenues are collected, deposited into the club’s Feds bank account, and reconciled correctly and within a timely manner;
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A suitable annual budget is created and presented to the executives and revised throughout year, as necessary;
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Club cheque requests are submitted correctly and in a timely manner;
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Meeting minutes are recorded by the VP Finance & Admin, or delegate, and made available to all voting members;
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Records of what the group has done are maintained, distributed, and are accessible to all the members;
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All club correspondence is monitored and brought to the attention of the appropriate person(s);
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The duties of the President are undertaken in his/her absence; and
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The next VP Finance & Admin is trained.
VP Marketing (5-10 Hours of Commitment Per Week)
The Vice-President, Marketing (VP Marketing) ensures that:
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A website is created, maintained, updated regularly with pertinent news and content, as necessary;
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Social media channels are created, maintained and updated regularly with pertinent news and content, as necessary;
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All other marketing initiatives are organized and undertaken, as required;
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The next VP Marketing is trained.
VP Outreach (5-10 Hours of Commitment Per Week)
The Vice-President, Outreach (VP Outreach) ensures that:
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Outreach initiatives to other aviation organizations are completed in coordination with the President;
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Sponsorship initiatives are completed in coordination with the VP Finance & Admin and the President;
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Outreach to alumni involved in the aviation industry; and
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The next VP Outreach is trained.
VP Events (5-10 Hours of Commitment Per Week)
The Vice-President, Events (VP Events) ensures that:
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The Aviation Society’s Networking and Social events are effectively run throughout the year;
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Ideas and proposals for new events are considered;
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Budgeting for events is coordinated with the VP Finance & Admin and the President; and
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The next VP Events is trained.
Second Year Representatives (3-5 Hours of Commitment Per Week)
Only students from second year may run and vote for this position.
The Second Year Representative ensures that:
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The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;
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They provide assistance to the executive members with society initiatives, as necessary;
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As part of the Representation Committee, they report to the President; and
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The next representative for their respective year are trained.
Third Year Representatives (3-5 Hours of Commitment Per Week)
Only students from second year may run and vote for this position.
The Third Year Representative ensures that:
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The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;
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They provide assistance to the executive members with society initiatives, as necessary;
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As part of the Representation Committee, they report to the President; and
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The next representative for their respective year are trained.
Forth Year Representatives (3-5 Hours of Commitment Per Week)
Only students from second year may run and vote for this position.
The Forth Year Representative ensures that:
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The views, opinions, and concerns of the students in their year are represented and brought forward to the Aviation Society;
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They provide assistance to the executive members with society initiatives, as necessary;
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As part of the Representation Committee, they report to the President; and
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The next representative for their respective year are trained.
Geography Representatives (3-5 Hours of Commitment Per Week)
Only students in Geography and Aviation may run and vote for this position.
The Geography Representative ensures that:
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The views, opinions, and concerns of the students in the Geography and Aviation program are represented and brought forward to the Aviation Society;
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They represent the Society at the Environment Students' Society meeting, as required;
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They provide assistance to the executive members with society initiatives, as necessary;
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As part of the Representation Committee, they report to the President; and
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The next Geography Representative is trained.
Science Representatives (3-5 Hours of Commitment Per Week)
Only students in Science and Aviation may run and vote for this position.
The Science Representative ensures that:
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The views, opinions, and concerns of the students in the Science and Aviation program are represented and brought forward to the Aviation Society;
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They represent the Society at the Science Society meeting, as required;
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They provide assistance to the executive members with society initiatives, as necessary;
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As part of the Representation Committee, they report to the President; and
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The next Science Representative is trained.
Questions and Concerns:
The elections will be run by the current executive(s) (2019/2020 academic year) that are graduating (i.e. unable to run in the election). If you have any concerns, or you wish to modify, or withdraw your nomination, please email info@uwaviation.com.
Nominations:
Please submit your nomination below: